Mailing Wedding Invitations Template

Mailing wedding invitations might seem simple, but careful planning ensures your beautiful invitations arrive on time and in perfect condition. Choosing the right template and following a few best practices can make the process smooth and stress-free.

Choosing the Right Invitation Template

Your invitation is the first glimpse guests have of your wedding, so select a template that reflects your style and wedding theme. Consider these factors:

• Size and Shape: Standard rectangular invitations are easiest to mail. Odd shapes or oversized invitations may require special handling and higher postage costs.
• Thickness and Weight: Thicker paper stock adds elegance, but it also increases weight. Heavier invitations require more postage. Weigh a sample invitation with all its enclosures before purchasing postage.
• Embellishments: Ribbons, buckles, or other embellishments can snag in postal sorting machines. Consider designs that minimize these risks or use protective packaging.
• Font and Layout: Ensure the return address and guest address are legible. Choose clear fonts and avoid overly decorative scripts that might be difficult for postal workers to read.

Preparing Your Invitations for Mailing

Once your invitations are assembled, take these steps to prepare them for mailing:

1. Accurate Addresses: Double-check all addresses for accuracy. Use a reliable address validation service to verify and correct any errors. Incorrect addresses can lead to delays or undeliverable invitations.
2. Write Clearly: Print addresses neatly or use pre-printed labels. Ensure the writing is dark and legible against the envelope color.
3. Return Address: Include a complete return address on the upper left-hand corner of the envelope. This ensures undeliverable invitations are returned to you.
4. Postage: Don't guess on postage! Take a fully assembled invitation (including all enclosures) to the post office to be weighed and measured. Purchase the correct postage. Insufficient postage can result in delays or the recipient having to pay the difference. Consider using commemorative stamps for a personal touch.
5. Addressing Etiquette: Follow proper addressing etiquette, using titles (Mr., Ms., Dr.) and full names. For couples, address both names on the same line or on separate lines.

Mailing Your Invitations

With your invitations prepared, it's time to mail them:

• Timing: Mail wedding invitations 6-8 weeks before the wedding date. For destination weddings, mail them 8-10 weeks in advance to give guests ample time to make travel arrangements.
• Hand Cancellation: Request hand cancellation at the post office. This prevents the invitations from going through the mechanical sorting machines, reducing the risk of damage.
• Consider Inner Envelopes: An inner envelope adds a layer of protection and elegance. It allows you to write just the guests' names (without titles) and keeps the invitation clean.
• Track Responses: Include a pre-addressed RSVP card with appropriate postage. This makes it easy for guests to respond promptly.

By paying attention to these details, you can ensure your wedding invitations are mailed successfully and create a positive first impression for your special day.

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